PTO Accrual & Vacation Balance Calculator
Enter your annual PTO allotment, accrual frequency, start date, and days used to see your current accrued balance — and project it forward to any future date.
Enter Your Policy Details
Results
Enter your PTO policy details to see your accrued balance
How This Calculator Works
Per Pay Period mode spreads your annual PTO allotment evenly across each pay period, then multiplies by how many periods have elapsed between your start date and the date you're calculating for (which can be in the future, to project a balance).
Per Hour Worked mode derives a tiny per-hour accrual rate from your annual allotment and a standard full-time annual hours figure (2,080 hours is the common default for a 40-hour work week), then multiplies that rate by the hours you've actually worked.
If you enter a policy cap, it's applied to your accrued balance before days used are subtracted — matching how most real "use it or lose it" caps work, where further accrual simply plateaus once you hit the ceiling.
Frequently Asked Questions
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